10 Monthly tasks for good business health

Time flies when you’re running your own business.  Days can quickly turn into weeks as you focus on the day-to-day work. And sometimes you can work so hard it’s easy to lose sight of the big picture.  A monthly checklist will ensure you keep your business on track.

 

1   Step back and do a financial overview

Your business won’t survive unless you have a tight grip on your finances.

Make sure you carefully manage:

  • expenses and bills – pay quickly to ensure goodwill
  • invoices – chase all late payers
  • payroll – ensure all staff records are upto date
  • taxes – file your returns and pay on time, everytime.

 


2   Review account statements from suppliers

Are your suppliers charging a price that’s fair? Are you still getting good value for money?

If not, it might be time to give them a call and ask for a better price or maybe look for new suppliers.

 


3   Review annual sales

Look at your year-on-year sales.  Are you doing better than the same time last year?

Are costs and profit levels where they should be?  

Refer to your business plan and make changes if necessary.

 


4   Keep a close eye on inventory.

If you’re running a retail or manufacturing business then inventory is your lifeblood.  You should:

  • carefully match stock levels to sales forecasts
  • make special provision for perishable goods
  • ensure storage is safe and secure
  • work with your accountant or bookkeeper to find the optimum inventory levels.

 


5   Make sure your customers remember you

In a crowded marketplace, customers are likely to forget your service or product, so help them remember:

  • Use business tools such as a CRM (Customer Reationship Management) or MAS (Marketing Automation System).  This will help keep your customers and partners up to date with news about your business.
  • Use all available communication methods. For example, email newsletters are a highly effective way of keeping in touch with customers – as long as they’re well written.

 


6   Spread the word about your business on social media

Social media can be a very effective marketing channel if you use it regularly.

Make sure your blog always has fresh content, send new tweets and post on Facebook and LinkedIn.

 


7   Review your website traffic

Google Analytics is a  tool that makes it easier to understand your website traffic.  It will identify pages that are performing poorly and pages that are doing well.  

Ask a web developer to help you if necessary.

 


8   Keep on top of industry news

Set aside two hours a month to review industry news.  

Sign up for Google Alerts and set an alert so that the news comes to your inbox.

If for example, you are a consultant in the medical industry, you could set one up for ‘Medical trends’ or ‘new technologies in medicine’.

 


9   Keep your data safe

Use cloud-based applications to store data and ensure your information is always available and automatically backed up. Relying on your hard drive leaves you vunerable in the face of burglary, fire or natural disasters,  

If you use your hardrive to store data, make sure you do at least one monthly backup online or to an external device.  

Take advantage of saving your information to either google cloud, Microsoft Drive or iCloud – depending on the operating system that you use.

 


10   Talk to your advisors

Arrange meetings with your accountant or bookkeeper, board of directors and investors.  

Meet them at the office or a cafe for a half-hour chat over coffee.  

Review business performance for the last 30 days and last quarter to check your’re on track.

 


“Successful business owners have great habits”

Set yourself up for success and get into the habit of setting aside time for monthly tasks. Business can move at a rapid pace, especially in the first year. So make this checklist a priority to ensure your business is going in the right direction.  This will keep things on track and in control – which can make all the difference.